2015 AGM - November 19th, 2015 7:00pm at Swedish Hospital

Below is a summary of the AGM Board Voting Process:

Voting Representatives:

• Per the bylaws, each officer or member of the board is entitled to one vote per open seat.
• Each team is entitled to one vote per open seat. The Club will send notice of the AGM to each team's manager and coach. The notice will request that by November 5th, 2015 (two weeks before the AGM), each team provide Executive Director Joe Yellig (jyellig@iscgunners.org) with the name of its "affiliated representative" who will vote on behalf of that team at the AGM. Only a person who is a "member" the Club can vote on behalf of a team; a member is the parent or guardian of a player, a Club employee or a Club Board member.
• No single person will be entitled to place more than one vote per seat at the meeting.
• The voting rep has to be present at the AGM to submit a ballot. No proxy or electronic voting will be accepted. Ballot can be found here.
  

Voting Process

• Team Voting Rep - Identified by November 5th
  
• Ballot - Each voting rep will receive an electronic copy of the ballot by November 10th. The ballot will be provided ahead of time to allow the voting reps time to get familiar with the form. They can also use the ballot to received team feedback. We will also have copies of the ballot at the AGM.
• Team feedback/voting process - Each teams voting rep is responsible for collecting feedback from their team and completing the ballot. We would expect that the voting rep takes into account the feedback from the team when completing the ballot. But it is up to the rep to determine if the team will complete a full voting process or provide feedback in another manner. ISC will not ask for any details or information from this process.
• AGM Voting process
  • Board Candidates Speeches - Each Candidate will have 2-3 min to talk before votes are submitted
  • Voting/Collection - After the speeches, each team rep will be allowed time to vote and/or submit their ballots. We will have a central location for ballot collection. As we collect each ballot, we will validate the name of the voting member and the team name. If the two don't match with what was submitted prior to Nov 5th, or if we have two ballots for the same team, the tabulation team will conduct a review to determine if the votes will count.
    
  • Vote Counting/Validation - Once their count is complete, the ED will validate their count. Once the count has been validated, we will then display the winner for each board seat. We will also share the vote counts and totals for each candidate for transparency.
  • Conflict/Challenges - If we have any question about the vote or count, we will have the ability to review votes by team. This will be done on a case by case basis depending on the questions that arise. Votes by team will not be made public.
  • Election winners will be by simple majority. For the At Large positions:
    
    • 2 year term - The candidates with the top 5 vote totals will fill the open seats.